Parish Hall Booking Info & Terms of Hire

Booking Contact

 

The hall can be booked by the following methods:

Phone the Booking Secretary on 01666 837115;

Email the Booking Secretary using mail address ssqparishhall@gmail.com with subject title Hall Hire, providing address, phone number, date(s) and purpose for hire - without this information the request cannot be actioned;

Complete the online Booking Query Form on this page - see below.

To check hall availability, please look at the calendar on this website. The calendar is updated once bookings are confirmed.

Hire Rules & Responsibilities

 

The following are some of the rules and responsibilities for the hirer of the Parish Hall to be aware of:

Main Conditions of Hire

  • Minimum hire period is two hours

  • At the time of booking a fee of £25 is payable - non-refundable on hirer cancellation

  • A refundable deposit of £50 is payable against damages or professional cleaning services being required

  • On payment of a booking fee, the committee will assume the Hirer has read, understood and accepted the Terms & Conditions of hire

  • The hall must be left clean and tidy at the end of hire. Clearing up time is to be within the hire period

  • Live music can be played in the hall between 08:00 and 23:00 to audiences of fewer than 100. For music outside those hours the committee must be advised and consent to acquire a TENs (Temporary Events Notice) be obtained - the cost of the TENs to borne by the Hirer

  • If a Hirer intends to make profit from or sell tickets for events with alcohol included in the ticket price, the hirer will have his/her own Public Liability Insurance, in addition to acquiring a TENs licence

  • Supervised events for children under the age of 8 must comply with the Children Act 1989 and persons supporting the event, having contact with children, have appropriate Disclosure and Barring Service checks

  • Other than for animal related events, agreed with the committee in advance, no animals except guide dogs and assistance animals are allowed on the premises.

Hire Fees

 

Fees are reviewed annually by the Parish Hall Committee - from January 2018 the fees have been as follows:

  • Weekdays - Residents £6 p.h.     Non-Residents £7 p.h.

  • Evenings - Residents £7 p.h.     Non-Residents £8 p.h.

  • Weekends - Residents £7.50 p.h.     Non-Residents £8.50 p.h.

  • Commercial - from £13.50 p.h.

  • Weekend evening parties - £150

  • Wedding parties - from £175

Any changes to the hire rates will be advertised on the website and the Parish Hall noticeboard.

Terms & Conditions

 

There are a number of rules Hirers are asked to agree to when hiring the Parish Hall. The Terms & Conditions are reviewed annually and any changes will be found in the attached Terms and Conditions document.

On signing the Booking Form, the Hirer is agreeing to the Terms and Conditions as detailed in the T&Cs document. It is, therefore, in the Hirer's best interests to read the document.

If you require a hard copy of the T&Cs, please contact the Booking Secretary at ssqparishhall@gmail.com.

COVID-19 Conditions of Hire

 

Due to the ongoing COVID-19 situation the Parish Hall Committee is obliged to request that all the following documents are reviewed and, where applicable, completed and returned to the Booking Secretary. Completion of these forms is a pre-requisite of attending the Parish Hall until further notice. Further information regarding current COVID-19 regulations can be found on Gov.uk.

From April 12th 2021 there will be gradual changes to conditions governing the hire and use of the Parish Hall. See our News page for further information. However, until Government guidance allows us to do otherwise, the Booking Secretary will ask all hirers to carry on following the rules detailed in the information and documents below. Please contact the Booking Secretary if further information is required.

All documents are PDF and can be accessed by clicking on the sub-headings below:

  • Visitor Attendance Register

    • Gov.uk guidelines - Village halls must collect information for all activities and events taking place within the venue​. This should be collected by the person who hires the space. Our venue will display an official NHS QR code poster which can be used for every activity that takes place there. Where possible, the QR code in the entrance lobby of the hall, should be scanned by visitors to the hall, in which instance the Attendance Register does not need to be completed. However, if attendees are unable to scan the code they must complete the Attendance Register.

  • Special Conditions of Hire

    • These are in addition to the Parish Hall Terms and Conditions, their purpose being to ensure all users of the hall are aware of what is required to enable us to provide a safe environment, and for us all to comply with government guidelines.

    • Please note that before the commencement of the hire the Parish Hall Committee will arrange a deep clean of the Hall and impose an additional £30 surcharge, to cover the cost of additional cleaning required. It should also be noted that the normal hall hire charges have not been increased despite the difficult circumstances we all operate within.

    • During the current restrictions, the hall kitchen will not be available for use. Hirers are, of course, able to bring their own refreshments and cups. All rubbish is to be taken away from the hall for disposal.

  • COVID-19 Questionnaire

    • While operating under COVID-19 restrictions, the Booking Secretary will ask you to complete and return the COVID-19 questionnaire about a week before the hire date. This is to enable the Parish Hall Committee to have the hall and any equipment you require appropriately sanitised and ready for use.

  • Sample Risk Assessment

    • Hirers will be responsible for the safety of attendees during their hire and for ensuring attendees adhere to current Government guidelines. The Risk Assessment is to be used as an aid to Hirers of the Parish Hall.

    • If you require any assistance with the Risk Assessment, contact the Booking Secretary.

Note: Once forms are completed they will be confidential. Attendance Registers will be retained for 21 days, in keeping with NHS Test & Trace guidelines, after which they will be destroyed. Data will be handled in accordance with GDPR/DPA 2018 regulations.

 

Parish Hall Hire Request

Request Form

All fields marked with * are mandatory.

GDPR/DPA2018

SSQ Parish Hall Committee will manage your data in accordance with GDPR/DPA2018. 

 

Hall Facilities

The Parish Hall can accommodate:

  • 80 people in auditorium layout

  • 70 people (approx.) seated at tables

  • a maximum of 100 people non-seated

The hall has a small stage, HD projector, CD player, amplifier and loudspeakers, PA system and a loop system.

Separate male/female toilets, plus a disabled toilet and baby changing facilities

Additional Facilities

Baby Grand piano, table tennis tables and equipment.

KITCHEN

The kitchen is equipped with oven and hob, fridge, dishwasher, microwave, water heater, crockery, glassware and cutlery.

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This website is owned and maintained by Stanton St Quintin Hall Committee Ltd

Charity No:1165682 

Registered address: Manor Farm, Stanton St Quintin, SN14 6DE

©2017 BY STANTON ST QUINTIN PARISH HALL. PROUDLY CREATED WITH WIX.COM

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