Parish Hall Booking Info & Terms of Hire

Booking Contact

 

The hall can be booked by the following methods:

Phone the Booking Secretary on 01666 837115;

Email the Booking Secretary using mail address ssqparishhall@gmail.com with subject title Hall Hire, providing address, phone number, date(s) and purpose for hire - without this information the request cannot be actioned;

Complete the online Booking Query Form on this page - see below - or complete the Booking Form and email or post it to the Booking Secretary.

To check hall availability, please look at the calendar on this website. The calendar is updated once bookings are confirmed.

Hall Facilities

 

The Parish Hall can accommodate:

  • 80 people in auditorium layout

  • 70 people (approx.) seated at tables

  • a maximum of 100 people non-seated

The hall has a small stage, HD projector, CD player, amplifier and loudspeakers, PA system and a loop system.

Separate male/female toilets, plus a disabled toilet and baby changing facilities

Additional Facilities

Table tennis tables and equipment.

KITCHEN

The kitchen is equipped with oven and hob, fridge, dishwasher, microwave, water heater, crockery, glassware and cutlery.

 

Hire Rules & Responsibilities

The following are some of the rules and responsibilities for the hirer of the Parish Hall to be aware of:

Main Conditions of Hire

  • Minimum hire period is two hours

  • At the time of booking a fee of £25 is payable - non-refundable on hirer cancellation

  • A refundable deposit of £50 is payable against damages or professional cleaning services being required

  • On payment of a booking fee, the committee will assume the Hirer has read, understood and accepted the Terms & Conditions of hire

  • The hall must be left clean and tidy at the end of hire. Clearing up time is to be within the hire period

  • Live music can be played in the hall between 08:00 and 23:00 to audiences of fewer than 100. For music outside those hours the committee must be advised and consent to acquire a TENs (Temporary Events Notice) be obtained - the cost of the TENs to borne by the Hirer

  • If a Hirer intends to make profit from or sell tickets for events with alcohol included in the ticket price, the hirer will have his/her own Public Liability Insurance, in addition to acquiring a TENs licence

  • Supervised events for children under the age of 8 must comply with the Children Act 1989 and persons supporting the event, having contact with children, have appropriate Disclosure and Barring Service checks

  • Other than for animal related events, agreed with the committee in advance, no animals except guide dogs and assistance animals are allowed on the premises.

 

Hire Fees

Fees are reviewed annually by the Parish Hall Committee - from January 2018 the fees have been as follows:

  • Weekdays - Residents £6 p.h.     Non-Residents £7 p.h.

  • Evenings (from 6 p.m.) - Residents £7 p.h.     Non-Residents £8 p.h.

  • Weekends - Residents £7.50 p.h.     Non-Residents £8.50 p.h.

  • Commercial - from £13.50 p.h.

  • Weekend evening parties (from 6 p.m.) - £150

  • Wedding parties - from £200

For fees purposes: Daytime bookings starting time is 9 a.m.; evening bookings starting time is 6 p.m until 11 p.m. For bookings outside of these hours, please contact the Bookings Secretary.

Any changes to the hire rates will be advertised on the website and the Parish Hall noticeboard.

 Fee changes from April 1 2022 - details published shortly.

 

Terms & Conditions

There are a number of rules Hirers are asked to agree to when hiring the Parish Hall. The Terms & Conditions are reviewed annually and any changes will be found in the attached Terms and Conditions document.

On signing the Booking Form, the Hirer is agreeing to the Terms and Conditions as detailed in the T&Cs document. It is, therefore, in the Hirer's best interests to read the document.

If you require a hard copy of the T&Cs, please contact the Booking Secretary at ssqparishhall@gmail.com.

 

COVID-19 Conditions of Hire

 

From July 19 2021 the earlier restrictions and rules (to enable COVID-19 management) set for Parish/Village Halls to gather information, to enforce distancing  and face covering rules and reduce the number of activities allowable are to be lifted. Please see our news page for changes. 

Note: The following remain legal requirements:

  • If identified as a contact by the NHS Test and Trace App (relevant until 16th August 2021) it will continue to be a legal requirement to isolate. Individuals must not attend the Parish Hall if they should be isolating.

  • If an individual has tested positive for Coronavirus there remains a legal requirement to self-isolate. In such instances the individual must not attend the Parish Hall. 

  • Anyone with Coronavirus symptoms must not attend the Parish Hall and must stay at home - this remains a legal requirement

Parish Hall Hire Request

Request Form

Please provide numbers of attendees anticipated. The Parish Hall insurance  provides for liability limited to accommodate numbers noted under Hall Facilities.

All fields marked with * are mandatory.

GDPR/DPA2018

SSQ Parish Hall Committee will manage your data in accordance with GDPR/DPA2018. 

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